Bulk downloading Form I-9s

As of February 2025, the Department of Homeland Security (DHS) has begun increasing the frequency of Form I-9 compliance audits, including unannounced on-site visits. All employers should be aware of patterns and trends within their industries and be prepared to provide their Form I-9s in the event of an audit.

If you have more than 25 Form I-9s digitally stored in CareerPlug, please submit a request to our Hiring Expert team. This request must include the credentials and approval of the business owner.

However, if you only need to download a small number of individual digital forms, you can easily do so yourself.

How to download digital Form I-9s from Onboarding & Team Management

1. Navigate to your Team page.

2. Find the employee whose form you want to download and click their name.

3. Click the Documents tab within the employee's profile.

4. Find and click the Federal I9 link. This will open the form as a PDF in another browser tab.

5. Click the download icon in the top toolbar.

6. Enter a name for the file, using a consistent naming convention for each form you download (e.g., "Federal I9 - John J. Smith - 2024").

7. Store all of your downloaded Form I-9s in a secure location.

How to download digital Form I-9s from Classic Onboarding

1. Navigate to Classic Onboarding: click the plug icon in the top left corner of the page and select Classic Onboarding from the drop-down menu.

2. Navigate to the Employees tab.

3. Find the employee whose form you want to download and click their name.

4. Click the Documents tab within the employee's onboarding profile.

5. Find and click the Federal I9 link in the Onboarding section. This will open the form as a PDF in another browser tab.

5. Click the download icon in the top toolbar.

6. Enter a name for the file, using a consistent naming convention for each form you download (e.g., "Federal I9 - John J. Smith - 2024").

7. Store all of your downloaded Form I-9s in a secure location.