---
title: Interviewing applicants using video conferencing
description: When you use CareerPlug’s scheduling emails, you have the option to include a video conferencing link instead of a physical address for your interviews. This article will guide you through setting up a virtual interview link, creating a video conference message template, and exploring best practices for video interviews.
---
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# Interviewing applicants using video conferencing
When you use CareerPlug’s scheduling emails, you have the option to include a video conferencing link instead of a physical address for your interviews. This allows you to keep all of your hiring information in one place while still allowing you to conduct remote interviews.
#### In this article:
- [Add a virtual interview link to an email](https://support.careerplug.com/interviewing-applicants-using-video-conferencing#add)
- [Create the virtual interview link](https://support.careerplug.com/interviewing-applicants-using-video-conferencing#create)
- [Sample email content](https://support.careerplug.com/interviewing-applicants-using-video-conferencing#sample)
- [Best practices for video interviews](https://support.careerplug.com/interviewing-applicants-using-video-conferencing#bestprac)
### Add a virtual interview link to an email
To get started, use any schedule email template as you normally would. In the “Location or Conferencing” field, paste the URL of the virtual meeting.
You may need to edit the body of the email so that it removes any reference to calling the applicant or meeting them in-person. You can create a new video conferencing email template with the correct language ([see below](https://support.careerplug.com/interviewing-applicants-using-video-conferencing#template)).
When you click **Send Email**, the applicant will be emailed with a calendar invite. The location (the **Where** field) in the calendar invite will be populated with the video conferencing link you provided, so the applicant has it ready to go at the time of the interview.
### Create the virtual interview link
Below are some popular video conferencing services our clients use and how to create an interview link in each software.
#### Zoom
Zoom, which offers a free version, is rising in popularity as working remotely increases. Sign up for a free trial of Zoom [here](https://zoom.us/freesignup/).
To create a virtual interview link in Zoom, [log into Zoom,](https://zoom.us/profile) then click **Meetings** on the left side of your screen. Click the **Schedule a New Meeting** button. Enter the meeting details, then save the meeting. On the following page, copy the “Join URL.” This is the link you’ll place in the Location field of the CareerPlug Schedule email.
#### Google Meet
If your company uses G Suite, you can generate a Google Meet link by creating a calendar event. Click **Add Google Meet video conferencing**, then select **Google Meet**.
A Google Meet link will appear. Copy this link and paste it into the location field in the CareerPlug email template.
### Sample email template content
Here’s a sample email template that you can use for scheduling virtual interviews:
**Note:** You must add an additional opening and closing curly bracket (**{}**) to each side of a dynamic field for it to populate correctly within a message template.
**Subject:**
Scheduling interview for { app.account.name }
**Body:**
{ app.firstname },
I look forward to speaking with you on \[start\_date\] at \[start\_time\]. We will meet using the meeting link in the calendar invite. To join the meeting, you do not need to download anything. Click on the link at the appointment time.
Please let me know if you have any questions.
Thanks,
{ user.firstname } { user.lastname }
{ app.account.name }
### Best practices for video interviews
- Make sure you know how to use your video conferencing software. You might have a quick practice call with a coworker to get familiar with the service you’re using. ([Sign up for a free trial of Zoom here.](https://zoom.us/freesignup/))
- Make sure candidates know how to use the video software too. Send instructions on how to access the software, and let them know if they need to download anything ahead of time in the interview invite.
- Minimize visual distractions. Try to have a neutral background behind you that’s not too busy.
- Make sure you have a light source in front of you so that your face isn’t washed out by background light from a window.
- Minimize distracting sounds. Consider using headphones, especially if there are others in your home.
- Mute notifications from your computer (for example from Slack). Close your internet browser — especially your email inbox. Silence your cell phone.
- You never know if you’ll need to stand up during the interview, so dress appropriately (no PJs).
- Bad internet connection? Move closer to your router, or ask the candidate if they can move closer to theirs.
- Get to the interview early. Check that your sound is on and your mic and camera are on.
- Make eye contact by looking into your computer’s camera when you’re speaking.
- If you’re writing notes, let the applicant know that that’s why you’re typing or looking to the side of the screen.
- Don’t forget to sync with the other interviewers after the interview — stay on the video call or get on a separate call. You may need to be intentional about this.
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