If you have a group of prescreen questions that you have on one or more job (or template), it can be a time-saver to set up questionnaires instead of selecting prescreen questions for every job.
You can create an unlimited amount of questionnaires that can be paired with specific jobs. For example, you can create a "manager" questionnaire that is linked to many job templates (for example, Supervisor, Store Manager, and Regional Manager) and a "general" questionnaire for other jobs template (for example, Server, Cook, and Busser)
If you update a questionnaire that is already linked to a job or job template, it will automatically be updated on the job templates that questionnaire is attached to.
Note: You can either pick and choose prescreen questions or use a questionnaire. You cannot use both on the same job.
Creating a questionnaire
Navigate to Settings > Hiring Tools > Prescreen Question Library. Click the Create New Questionnaire button. Name the new questionnaire so it easy to find it when you are adding it to a job.
Add questions to the questionnaire and for each question, add scores and add what type of action needs to be taken after an applicant answers that question.
Click the Add Question button to add your first question.
Select what type of question you would like to ask — Multiple Choice, Yes/No, Multi-Select, or Open Response (which allows the applicant to type in their own response to the question).
Enter the question, such as "Which term best describes your selling style?"
Enter the first answer choice in the Answer field and assign a score to that answer, if applicable.
If you chose a Multiple Choice or Yes/No question, you should choose how each response to the question will be weighted in the final prescreen score. Add additional answer choices by clicking Add Response Option.
Note: Each prescreen question response is assigned a score from 0% to 100%, and the results are averaged for the total score. When editing a prescreen question, you'll need to choose which percentile to use. Most clients choose either 10 or 4. The answers will be in 10% increments if you choose 10 and 25% increments if you choose 4. If you want to see scores of 60%, 70%, or 80% for certain responses, chose 10. If you would like to see scores of 25%, 50%, or 75%, then choose 4. No matter which percentile you choose, keep it consistent across every prescreen question.
Click the Update Questionnaire button when you are finished adding questions.
Adding a questionnaire to a job
Adding a questionnaire to a job template can only be done after a questionnaire has already been created.
To add a questionnaire to a job, click the Edit button to the right of the job.
Navigate to the Applicant Evaluation tab. If the job has any existing prescreen questions, delete them, then click Update Job Post, then edit the job again.
In the Applicant Evaluation section, under Prescreen Questions, click the Select Set button.
In the pop-up, choose the question set you wish to use.
Click Save, and then click Update Job Post to save your changes to the job.
Adding a questionnaire to a job template
Adding a questionnaire to a job template can only be done after a questionnaire has already been created.
To add a questionnaire to a job template, navigate to Settings > Templates > Job Templates.
Edit the desired job template. Navigate to the Applicant Evaluation tab and scroll to the Prescreen Questions section. Click the Select Set button.
If no Select Set button exists, delete all existing prescreen questions by clicking the trash icon. The Select Set button will then appear.
In the pop-up, choose the keyword set you wish to use and Save your changes.
Once you select a question set to be paired with a job, you cannot select more prescreen questions.