Posting a job

This article will walk you through the entire process of creating a new job posting in your CareerPlug account, step-by-step. If you're familiar with posting jobs in CareerPlug but need a reminder on a particular topic, you can use the links below to quickly jump to any step in the process.

Watch this video to learn how to post a job, or follow the steps below:

In this article:

• Edit an existing job posting
• Use a job template
• Create a blank job posting
• Follow CareerPlug's Smart Suggestions
• Set location and remote status
• Enter job title and job description
• Add benefits
• Set job details and salary information
• Require a resume
• Add prescreen questions
• Select assessments
• Set hiring goals
• Select hiring process and offer letter
• Add forms
• Change permissions
• Set hiring manager
• Configure notifications
• Add onboarding checklists
• Select posting status

Edit an existing job posting

If you need to make changes to a job that is currently posted, navigate to your Jobs page, find the job you want to edit, and click the Edit button in the Actions column.

You can also find the Edit button in the top right corner of the job profile page. Click the title of a job on your Jobs page to access the job profile page.

Make any edits you want to your job posting (as outlined in the various sections below). When you're done, click the Update Job Post button to save your changes.

Use a job template

If you already have any job templates created in your account, you can select a job template instead of creating a blank job from scratch. A job template has a preset job title, description, and settings, which you can always edit. A job template is a great way to ensure you're building a consistent hiring process and save you time in the future.

From your Jobs page, click the New Job button in the upper right corner and select Use a Job Template from the drop-down menu.

A pop-up will prompt you to choose a job template from the list of available options. Make your selection and click the Create Job button.

Create a blank job posting

From your Jobs page, click the New Job button in the upper right corner and select Create From Scratch from the drop-down menu.

Follow CareerPlug's Smart Suggestions

As you set up your job posting, you'll notice a set of recommendations on the right side of the page. These are CareerPlug's Smart Suggestions.

Ensure your job follows all of our Smart Suggestions to attract higher-quality candidates and improve visibility on job boards.

Set location and remote status

The location associated with your job determines the city and zip code in which your job is posted on job boards.

Choose a location for your job from the drop-down menu. The City, State, ZIP Code, and Country will auto-populate based on the location you select.

If you don’t see any locations available, click the Add a new location link above the Choose location drop-down.

Posting a job to multiple locations at once

If you need to make multiple hires for this job across multiple cities or zip codes and want to use the same job description and settings, click the Select Locations link.

A pop-up will prompt you to select additional locations from the list of available options. Make your selections and click the Confirm button.

Select remote status

To specify that your job is a remote position, select either Temporarily Remote, Fully Remote, or Hybrid from the options listed at the bottom of the location section. If the position is not remote, simply select In person.

To increase your job's visibility on job boards and ensure it meets requirements for remote postings, we recommend including one of the following phrases in your job description:

• “This is a remote position”
• “Employee will be working remotely”
• “Remote work allowed”
• "Will be fully remote"

When you list a job as remote, it will be posted as a nationwide opportunity on job boards that support remote positions.

Enter job title and job description

Enter a job title for your posting. It should be short, clear, and relevant.

If you enter a job title that is identical to another active job posting with the same location and employment type, you'll notice a Smart Suggestion advising you to change the job title.

Job boards consider job postings from a single employer with the same job title, location, and employment type as duplicates. Duplicate jobs cannot be posted on job boards. If you want to be able to post your job on job boards, ensure it doesn't have the same combination of job title, location, and employment type as another active job in your account.

Enter a job description. Your job description needs to be clear, concise, and enticing, and it needs to include four key points:

• Why this job matters
• What the requirements and responsibilities are
• What benefits and perks you're offering for the role
• Who your company is

Use the editing toolbar to format your job description.

Use CareerPlug's AI-powered Job Description Builder

With CareerPlug's AI-powered Job Description Builder, you can officially say goodbye to the blank page. Generate a job description in seconds, review and tailor it to your company's voice and the position's requirements, and start attracting top talent sooner.

To quickly generate a job description, click the Auto-generate button above the Description field.

Add benefits

Besides salary information, benefits are the most influential factor in a job seeker's decision to apply for a job. To ensure your job's benefits capture the attention of job seekers, we put them at the top of every job posting from CareerPlug. We strongly recommend including at least 3 benefits on every job posting.

Click to select any benefits your job offers from the listed options. Click a highlighted benefit again to remove it.

If you want to advertise benefits that are not listed, you can create custom options to include on your job posting.

Enter your custom benefit in the open field in the top-left corner of the Benefits section and click the plus sign icon to add it to your job posting.

To remove a custom benefit, click the "X" icon on the right edge of the bubble.

Set job details and salary information

Choose the Employment Type (Full Time, Part Time, Independent Contractor) for your job from the drop-down menu.

Set the Desired Experience (years) for the role using the drop-down menu. This can help with visibility on major job boards.

Add a salary amount or range that applies. Formatting this information correctly by using the salary information fields (pay style, amount, pay interval) will help improve this job's visibility on the job boards.

• Pay style - Choose between fixed (allows you to enter one amount) or ranged (requires you to add minimum and maximum amounts)
• Amount ($) - Enter the pay amount (number only)
• Pay interval - The interval can be per hour, day, week, month, or year

Select job categories

Add categories to your job posting to help job seekers find it on the job boards.

To add categories, click the Select Categories button.

Select up to five categories by clicking the associated checkboxes. Click the Confirm button to add the selected categories to your job.

When you’re done configuring the Job Posting tab, click the Next Section button.

Require a resume

By default, CareerPlug jobs do not require applicants to upload a resume in order to apply.

To require applicants to submit a resume with their application, click the Resume is required to apply to this job toggle at the top of the Applicant Evaluation tab.

Add prescreen questions

Select any prescreen questions you would like to ask your applicants either by choosing from our library of prewritten questions or creating your own prescreen question. We strongly recommend including 3 prescreen questions, but you can have up to 5; including more than 5 will negatively impact applicant volume.

Applicants must answer all prescreen questions when applying for your job. You can use the applicant's answers and prescreen score to help evaluate their level of fit for the position.

Prescreen questions should help you quickly identify top candidates based on your most important criteria and ensure applicants have the skills, availability, and work authorization to be eligible for your roles.

To add a prescreen question, click the Add Questions button and choose either Select from library or Create a prescreen question from the drop-down menu.

Select from library

If you choose to select prescreen questions from the library, you can browse questions from the available sections — clicking the down arrow icon to expand them —  and add them by turning on the toggle for each.

When you're done adding questions from the library, click the Save button.

Create a prescreen question

If you choose to create your own prescreen question, you can edit:

• The question
• The question type
  • Multiple choice
  • Yes/No
  • Open response
  • Multi-select
• The response options that applicants can select
• The score for each response
• The applicant status for each response
• Whether the question is required

Add more custom questions by clicking the Add Another Question button. When you're done adding questions, click the Save and Add button.

Edit a prescreen question

To edit a prescreen question you've already added to your job, click the gear icon next to the question.

Select a question set

If you have a group of prescreen questions that you want to use across multiple jobs or job templates, it can be a time-saver to set up custom questionnaires instead of selecting prescreen questions for every job. Add a question set by clicking the Select Set button.

Select the question set you'd like to use and click the Save button.

Select assessments

You have the option to include two assessments with your job. Send assessments to applicants to help evaluate whether they possess the necessary skills and personality traits to perform a job effectively.

To add the timed, standardized Math/Verbal Aptitude Assessment or the configurable Personality Assessment to your job, click the associated toggle.

Select categories for the Personality Assessment

If you add the Personality Assessment, you can choose a number of categories on which to evaluate your applicants by clicking Select Categories.

Make your selections and click Confirm to save your choices.

When you’re done configuring the Applicant Evaluation tab, click the Next Section button.

Set hiring goals

At the top of the Hiring Settings tab, you need to set the hiring goals for your job posting.

Choose the Number of people to hire for this job using the drop-down menu.

Select an urgency for your job posting using the When do you need these hires drop-down menu:

• Immediate (within the next 14 days)
• Very Soon (within 1 month)
• Soon (within 1-2 months)
• Not Urgent (in 2+ months)

Select hiring process and offer letter

Your hiring process is the set of steps that an applicant must go through in order to be hired. For example, steps in your hiring process might include an initial review, a phone screen, and an offer.

Select a Hiring Process for this job from the drop-down menu.

You’ll also need to select an Offer Letter Template to be assigned to your job.

Use CareerPlug Premium and Autopilot to save time and land more interviews

With CareerPlug Premium, get access to Autopilot, which cuts interview scheduling time by 91% and gets you 8x more interviews scheduled.

If your account has Premium, set up Autopilot and select an Autopilot hiring process the next time you are creating a new job.

With an Autopilot-enabled hiring process in place, there are two additional features to consider: Autopilot Defaults and Autopilot Fast Track.

Autopilot Defaults allow you to schedule Autopilot interviews with a single click. 

To set up your Autopilot Defaults, click the down arrow icon to expand an Autopilot hiring step and configure its settings. Select an Interviewer, the amount of time an applicant has to schedule their interview (the Can be scheduled up to drop-down menu), and a Hiring Manager for each Autopilot hiring step.

Autopilot Fast Track allows you to automatically schedule interviews with new Fast Track applicants — no input required from you!

To use Autopilot Fast Track, turn on the toggle to Start Autopilot automatically for Fast Track applicants under Automation Options.

Add forms

Add any forms to your job posting if needed. Select the department that this job is associated with (if applicable).

Change permissions

Permissions are based on user access to the location and department associated with your job.

To change permissions, you need to go back to the Job Posting tab and change the location associated with your job.

Set hiring manager

Confirm the Hiring Manager selected by default, or choose a different manager using the drop-down menu.

Configure notifications

Edit notification settings for yourself and other users by clicking the Configure Notifications button.

In the Configure User Notifications drawer, click the down arrow icon next to a user's name to edit their notifications settings.

Set whether users receive notifications when New Applicants apply and when Applicant Tasks are completed by turning on/off the associated toggle.

• For New Applicants notifications, select the frequency of notifications from the drop-down list.
• For Applicant Tasks notifications, select which tasks you want users to be notified about when completed by applicants.

Set whether users receive notifications when New Fast Track Applicants are received and when applicants reach particular Hiring Stages by turning on/off the associated toggle.

• For New Fast Track Applicants notifications, select by which methods you want users to be notified. If selecting text message notifications, you need to enter a Phone Number.
• For Hiring Stages notifications, select which hiring steps you want users to be notified about when reached by applicants.

When you're done configuring notifications settings for all of your users, click the Apply button to save your changes.

Email notifications to external users

If there are users outside of your organization that need access to your job, turn on the Email notifications to external users toggle. Enter any external email addresses needed in the field below, each separated by a comma.

When you’re done configuring the Hiring Settings tab, click the Next Section button.

Add onboarding checklists

If onboarding is activated for your account, add any onboarding checklists that you want a new hire to complete by turning on the associated toggle.

Select who should sign/approve the checklists from the Manager drop-down menu.

When you're done adding checklists to your job, click the Next Section button to open the Select posting status pop-up.

Select posting status

The final step of creating your job is configuring the Select posting status pop-up.

In this section:

• Set job post status
• Post job at a later date
• Post job to your careers page only
• Turn job posting into a template
• Hide job posting from your careers page
• Make your job confidential

Set job post status

Set your job posting's status to Active, Pending, or Careers Pages Only.

Here's an explanation of the three available job post statuses:

Active	Your job will be immediately posted on your careers page and sent to external job boards. It may take up to 24 hours to appear on job boards.
Pending	Choose this status if you’re not ready for the job to be posted anywhere yet, or if you want to post the job at a future date. You can find all of your Pending jobs on the Drafts tab of your Jobs page.
Careers Pages Only	Your job will be created and posted on your careers page, but not sent to any external job boards. You can find all of your internal-only jobs on the Passive tab of your Jobs page.

Post job at a later date

If you're thinking about a position you need to fill in the future while you're in your CareerPlug account, you have the option to create the job now but set it to post to job boards at a later date.

Setting a job to post at a later date helps you prepare for future hiring needs. Setting a job to post at a later date (think scheduling a job to go active in the future) also lets you set a job to post on the best days for applicant visibility — Monday through Wednesday, when job seekers are most active on the job boards — without having to log into your account on those days.

To post a job at a later date, select Pending as the job post status.

Turn on the Post at a late date toggle, then click the calendar icon to select your job's posting date from the drop-down calendar.

After you click the Post Job button, the job will be saved on the Drafts tab of your Jobs page until it is posted. If you did not set a future date for your job to post, it will remain on your Drafts tab until you update it with a date or post it (by making it an Active job).

Post job to your careers page only

Passive jobs — sometimes called internal-only jobs — are future openings posted to your careers page but not shared on job boards like Indeed. Passive recruiting allows you to build a hiring pipeline of qualified candidates who you can reach out to when openings become available.

To make a passive job posting, select Careers Pages Only as the job post status.

Selecting Careers Pages Only will expand the Posting Status pop-up and give you the option to schedule your passive job to post at a later date.

Turn on the Post at a late date toggle, then click the calendar icon to select your passive job's posting date from the drop-down calendar.

After you click the Post Job button, the job will be saved on the Passive tab of your Jobs page. If you did not set a future date, your job will post to your careers page immediately. If you selected a future date, your posting will go live on your careers page on that date.

Turn job posting into a template

To speed up the job posting process the next time you’re hiring for a similar position, create a job template from this posting.

To turn your job posting into a template, turn on the Create Job Template toggle.

Hide job posting from your careers page

You have the ability to make your job active on the job feeds, but not be displayed on your careers page.

To hide your job posting from your careers page, click the Advanced Settings link to expand your posting options and turn on the Do not display on my Careers Page toggle.

If you select this option, you will need to email the link to your job to internal candidates using the Share button on your Jobs page.

Make your job confidential

You have the option to make your job posting confidential. No company information will be shown with this job, and the job will not be displayed on your careers page. Selecting this option will prevent your job from appearing on job feeds like Indeed and SimplyHired. When you make your job posting confidential, you'll need to ensure that you have a Confidential Account Name set up.

To make your job posting confidential, click the Advanced Settings link to expand your posting options and turn on the Make this job confidential toggle.

Post your job

When you're all done editing your job's posting status, click the Post Job button.